SA¹ú¼Ê´«Ã½

1. Log in to Vector using your SA¹ú¼Ê´«Ã½ credentials.
2. On the left sidebar, click Extra Training.
3. Find the Protecting Youth: Abuse & Neglect Prevention (CPM 18-0137) course by either typing the course name into the search bar or clicking the “Campus Prevention Network” tile.
4. Click on the course and select the Full Course variant.
5. Review the material on the next page, click Accept.
6. Complete the course modules. Your completion will automatically be recorded in Workday.

Your Program Leader should let you know if you are required to complete a background check. You will receive a notification from Workday once they have initiated this process on your behalf.

No. Individuals required to complete a background check and training must complete all required steps before participating in a Covered Program, unless an exception has been approved under SA¹ú¼Ê´«Ã½ procedures. 

SA¹ú¼Ê´«Ã½’s background check process may include a review of criminal history information through the California Department of Justice (DOJ), Federal Bureau of Investigation (FBI), and other background screening resources. These checks help identify relevant criminal history records, including records from California and other jurisdictions, as well as registered sex offender information.

Background check information is handled confidentially and is only accessible to authorized University personnel who have a legitimate need to review or manage the information. Background check results are maintained and reviewed in accordance with applicable laws, University procedures, and privacy requirements.

You are responsible for scheduling and attending a Live Scan appointment at an approved location. You must bring your completed BCIA 8016 form. Individuals typically pay the fingerprint processing fee at the appointment, and the sponsoring department will reimburse the expense according to department procedures.

Contact your Program Leader or sponsoring department for instructions on submitting your Live Scan receipt for reimbursement. The department responsible for the Covered Program is responsible for reimbursing required Live Scan processing fees.

Processing times vary depending on appointment availability and California DOJ processing times, but generally can be done within 1-3 weeks. Individuals should complete the process as soon as they are notified that a background check is required.

After completing Live Scan, the California Department of Justice processes your fingerprints and provides the results directly to SA¹ú¼Ê´«Ã½. Risk Management will update your clearance status once the required review process is complete. You do not need to send your results to SA¹ú¼Ê´«Ã½. 

You can check the status of your Live Scan submission through the California Department of Justice Applicant Status portal:. You will need your Applicant Tracking Identifier (ATI) number, which is provided to you at your Live Scan appointment.

Please note that the status portal provides information about the processing status of your fingerprint submission. Background check results are provided directly to SA¹ú¼Ê´«Ã½ and are reviewed by authorized University personnel.

If both programs are sponsored or operated by SA¹ú¼Ê´«Ã½, your existing SA¹ú¼Ê´«Ã½ background check may satisfy the requirement, provided it remains current and applies to your role. Background checks completed through another organization generally cannot be transferred to SA¹ú¼Ê´«Ã½.

Background checks completed through SA¹ú¼Ê´«Ã½ are valid for three years. Individuals who continue participating in Covered Programs will be notified by Risk Management through Workday when it is time to complete the renewal process.

Your Program Leader will have to notify the Risk Management Office to remove you from the list of Covered Persons. If you choose to participate in a Covered Program again in the future, you will have to complete another Live Scan.

If information is identified during the background check process that requires further review, Risk Management will contact you directly regarding next steps. Background check information is reviewed in accordance with applicable laws and University procedures.

Occasionally, the California Department of Justice may be unable to process fingerprints due to fingerprint quality or other technical issues. If your fingerprints are rejected, Risk Management will notify you with instructions for completing a second Live Scan appointment. There is no additional action required until you receive notification. 

Yes, you will still need to complete your SA¹ú¼Ê´«Ã½ Live Scan.