Google has historically provided unlimited data storage to SA国际传媒 and other higher-education institutions. Google has recently announced the end of this policy, and in the coming months there will be new storage limits for Google Workspace at SA国际传媒, for Drive, Gmail, and Photos.
What you should do now
DO NOT panic! Google Workspace might still suit your needs. We need your help to ensure responsible usage of this soon-to-be limited resource.
DO remove unneeded files from Google Workspace. Use the links below to check your current storage usage and delete unnecessary files from Drive and Gmail.
DO adhere to your department鈥檚 record-retention policies.
DO review your smartphone and tablet Google Photos app to ensure your personal photos are not synced with your SA国际传媒 account.
To see your largest files in Google Drive, and delete any files you no longer need:
To review your files in Google Shared Drives, and delete any files you no longer need:
To see large emails in Gmail, and delete any you no longer need:
Once you鈥檝e done some clean-up, files will remain in Gmail Trash or Google Docs Trash for 30 days before being automatically deleted. These files in Trash still count towards your current storage usage. You can empty your Trash to delete these files immediately, or just leave them there for 30 days. After 30 days, they will be automatically deleted, reducing your storage usage accordingly.
FAQs
How can I see how much storage I am using now?
To see how much storage you are using in Google Workspace:
Will there be quotas or limits on how much storage we can use?
Alumni and Retirees have a storage limit of 15GB.
For Students, Faculty, and Staff, there are currently no storage limits in place. However, in the future, if voluntary storage clean-up doesn’t reduce our domain-wide storage usage, it may be necessary to impose quotas so that SA国际传媒 as a whole can stay within the pooled storage limit without additional ongoing cost.
What counts towards my storage usage?
The files you own count toward your storage usage in Google Workspace. Files shared with you don鈥檛 count towards your storage usage. To see who owns a file or folder, right-click on the file or folder name, then click on 鈥淰iew details鈥 -- if the file Owner is 鈥渕e鈥 then that file counts towards your storage usage.
How can I see the last time a file was opened or modified?
In , click on a file or folder name, then click on the 鈥淰iew details鈥 icon:
How do I remove my personal photos from my SA国际传媒 account?
For information from Google about how to download photos:
(Note, the Google Takeout service is enabled only for students and alumni.)
Information from Google about using Partner Sharing to move Photos to another (non-SA国际传媒) Google account:
Once you鈥檝e preserved your photos outside of your SA国际传媒 account, remove your SA国际传媒 account from backing up or syncing photos from each of your devices, then delete your photos and videos from your SA国际传媒 account.
How do I move my personal Google Docs to my non-SA国际传媒 Google account?
Caution: The account you use as an employee or student worker may contain University-related files that include sensitive data that SA国际传媒 is required by law to protect. Because of this, take care not to transfer University-related emails to any other account.
If you want to do a bulk transfer of your personal Google Docs to your non-SA国际传媒 Google account, follow these steps:
1. In your SA国际传媒 Google Drive, create a new Shared Drive and add your non-SA国际传媒 Google account as a Manager.
2. In your non-SA国际传媒 account, open the new Shared Drive. From here you can move files from the Shared Drive to My Drive. This will bulk-transfer ownership to your personal account.
More information:
Video: (access is limited to SA国际传媒)
Still need help?
Try out for reducing your Google storage.
Check the Technology Training calendar for Google Workspace classes.
To request assistance in reducing your storage in Google Workspace, please contact the Technology Help Desk.
More information